When Ergonomic Solutions struggled with the timeliness and efficiency of invoice approvals and processing, it found a solution in To-Increase Invoice Workflow.
One of the first steps in the accounts payable process is the accurate and timely capture of information, as this forms the foundation for all the other steps that follow. However, when you have a manual process in place, there are chances that some of the invoices may not be captured or recorded with a few errors. These errors can have a cascading effect on the rest of the steps.
With the automation of the accounts payable function, you will find that you can clean up the processing steps and streamline them. You can set up processes for regular invoices that have a corresponding purchase order (PO) and another one for those invoices that do not have a PO to back them up. When you have AP automation in place, the matching accuracy will improve as the process will not involve painstaking matching of invoices manually.
You can also have a clear overview of INR (invoice not received) and RNI (received not invoiced) so that you can follow up with the relevant stakeholders to get the paperwork sorted. The automation would also enable you to monitor payables and identify trends that are affecting your finance management adversely. What is more, you will find that handling exceptions can also become more manageable and less stressful. With the reduction of errors and better audit trails, compliance and audits become easier to handle at any time. Two more indirect benefits include the reduction of fraudulent instances and going green as AP automation helps you move away from paper to online record keeping.
We started with vendor invoices and have now added over one million product invoices. I have never before taken part in an implementation of an IT system that has made users so happy. It is manageable and effective.
― Søren Andersen,
Magasin du Nord