Top 5 Benefits of Accounts Payable Automation

Feb 1, 2020 11:00:00 AM

In the face of the rapidly evolving technology and increasing competition, businesses have actively started to invest in automation software applications to streamline operations, improve efficiency, save on costs, and give them a competitive edge. Automation applications can streamline processes of many complex business functions that are integral to business operations.

Automation plays a significant role in the optimization of finance processes. Accounts Payable (AP) is a vital finance process for any business. This department is often inundated with a considerable amount of paperwork that can involve checking, matching with other documents, approval processes, clearance, etc. Any discrepancy in the accounts payable order processing can have a multifold impact on many different business units and can even affect the company’s profitability.

The introduction of automation to the accounts payable process can help minimize the risks of manual handling and accelerate the AP operations. The benefits of accounts payable automation do not only affect the finance department, but they extend to other crucial business functions too.

Here are a few reasons for your business to invest in accounts payable automation:

Streamline Processes

Accounts Payable Automation streamlines the end-to-end accounts payable process. The software can manage the invoice processing from the stage your business receives them. You can use AP automation to handle critical functions like invoice approvals and payments. Accounts Payable Automation can simplify complex and tedious processes with little human interference. As this application streamlines the accounts payable process, it has a positive impact on the reputation and productivity of the business.

Transparency and Visibility

Invoice automation software can help your company establish clear channels of communication, which in turn increases the visibility and transparency of the entire process. With the help of this solution, your employees can gain complete visibility  of the status of invoices, payments, and purchase orders. Greater visibility would also ensure that your team would make better and informed decisions.

Accounts Payable Automation Software

Improved efficiency and accuracy

Automation application would help you eliminate manual errors and identify any data inconsistencies at a very early stage. As a result of increased accuracy levels, the efficiency of your business processes, and your staff would improve. Enhanced efficiency would also aid you to build better relationships with your vendors and business partners.

Minimize costs and errors

One of the primary objectives for companies to implement AP Automation application is to save the processing costs. The automation solutions would digitalize the accounts payable process, as a result of which the paper usage would reduce tremendously. Apart from cost minimization, digitalization would also help the environment in a big way. This software would also reduce your process errors and improve the quality of your data.

Improve KPIs

The manual accounts payable process will not allow you to create or track key performance indicators (KPIs) accurately. With AP automation, you would be able to establish and track KPI on a real-time basis. Automation software would also allow you to communicate these KPIs to the concerned parties and evaluate them with minimum manual effort.

Audit trail

Accounts payable as a process is subject to multiple compliance and audit regulations. It would be a cumbersome task to monitor all compliance requirements manually. AP automation software keeps a check on all the compliance requirements automatically and notify the concerned parties in case of any discrepancies. The application would also help you to set up a robust audit trail.

Your business can invest in AP automation software to enjoy all the above benefits. AP invoice automation software would provide you with significant advantages that helps you to transform your accounts payable process digitally.

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Key benefits of Accounts Payable Automation for the many stakeholders in your organization

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About Author
Martien van Dam

Martien van Dam

Having started his career with To-Increase, Martien has honed and contributed his expertise across multiple roles and domains for 15 years now. Besides Microsoft, he’s also worked closely with all kinds of stakeholders in the ecosystem—including software vendors, CFOs, Accounts Payable (AP) clerks/managers, logistics managers—and is cognizant of their challenges and needs. Therefore, as a Sales Specialist for our Business Productivity and Accounts Payable domains, Martien brings a balanced mix of different market perspectives from various global associates to the table. On the personal front, Martien enjoys meeting people and experiencing cultures, and has visited around 75 countries. He's passionately involved in voluntary work and loves spending time with his three kids in the great outdoors. Martien holds a Bachelor of Commerce in International Marketing Management and Business Process and Project Management.

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